HOW TO DO BUSINESS WITH THE DISTRICT
Vendors, Contractors, and Consultants interested in doing business with the District are required to complete a registration form. This is a fillable form and can be typed-in before it is printed. Once you complete the registration form, attach a completed W-9 and any other applicable support documentation, and mail or fax (831-336-9531) to the SLV District.
Registration does not automatically indicate that the District has deemed you or your company qualified to enter into a contract or guarantee receipt of a request for bid or request for proposal. It is the Vendor/Contractor/Consultant's responsibility to check the bid notices posted by the District online and in the appropriate local publications.
All Vendors, Contractors, and Consultants are required to submit a W-9. It is used to collect identifying information to help file information returns with the IRS. It requests the name, address, and taxpayer identification information of a taxpayer (in the form of an Employer Identification Number or Social Security Number). In order to avoid IRS penalties, the information provided should match exactly with how it appears on the income tax return submitted to the IRS. Please refer to the IRS here for these instructions for more information on the information that should be provided.
PURCHASE ORDERS ARE REQUIRED
A signed Purchase Order is required for all purchases. Only the Business Department has the authority to issue or revise Purchase Orders. Orders accepted without the issuance of a Purchase Order by the Business Department will be considered the responsibility of the supplier and will not be considered an obligation to the District.
Prior to commencing any services on District premises, the Contractor / Consultant will be required, at his/her expense, to provide and maintain, for the duration of the Project or Agreement, a policy of general liability insurance with a limit of not less than $1,000,000 per occurrence against claims for injuries to persons or damages to property which may arise from, or in connection with, the performance of the work by the Contractor / Consultant, associated agents, representatives, employees or subcontractors. The Contractor / Consultant will provide the District with a Certificate of Insurance naming the San Lorenzo Valley Unified School District as "Additional Insured".
Small vendors looking for special event insurance may apply for a policy through Bene-Marc Special Events Insurance. This information may be found here.
|Choose the blue button in the middle of the page.
|Fill out the form.
|Quick Quote - complete the form with event details.
|Pay online via credit card or check.
|Bene-Marc will send you (and the facility) a Certificate of Insurance with 24 hours.